Rifinit

Welcome to our user’s guide

We have tried to make every tool as simple as it looks. Here is the short guidance for each one — what it does, what to set, and what is worth checking before you send the file on.

Organize

These tools change the stack itself: which pages exist, in what order, at what size. None of them alters the text or the artwork inside a page, so a finished document can still be edited, searched and signed. Your upload is copied into a new file — the original you sent is untouched.

Compare

Compares two versions of the same document and names every meaningful difference: changed wording, numbers and dates, inserted or removed blocks, and pages that shifted. The result is a report you can read, not a highlight layer you have to interpret.

Upload the original and the revised file in that order, run the comparison and download the report. Start with the key changes at the top: a figure that moved is usually the reason the document came back. Only two files are compared at a time, and both must carry a text layer — run OCR first on scans. Compare is also available as a paid API route; the FAQ carries the details.

Open Compare Read the full guide Questions and answers

Merge PDF

Combines PDFs and images into one document. Pages are copied, not re-rendered, so text stays selectable, images keep their original resolution and bookmarks come across with their pages.

Add up to 50 files, then drag the cards into reading order — the cards, not the upload order, decide the finished document. If a file should contribute only a few pages, open it and select those pages instead of merging the whole thing. Check the first and last page of the download against the sources, and run a scan-heavy merge through Compress if it has to fit an upload limit.

Open Merge PDF Read the full guide Questions and answers

Alternate & Mix

Interleaves the pages of two or more documents instead of stacking them one after the other. It is the tool for a duplex scan made on a single-sided scanner, where the fronts and the backs come away as two files with the second one in reverse.

Add the two files, set the step to 2 and reverse the second document, then mix. Preview the first few pages: if the fronts and backs still disagree, the second file needed reversing. For a booklet or a form printed two-up, Split in half is the better fit.

Open Alternate & Mix Read the full guide Questions and answers

Organize PDF

Rebuilds the document's page order: reorder, rotate, duplicate, delete or insert pages. Thumbnails make the change visible before it is applied, so the result is not a guess.

Drop the file, drag pages into the order you want, save. Rotations made here are permanent for the new file, and copies are real pages rather than references. To pull pages out into a separate document instead, use Extract Pages.

Open Organize PDF Read the full guide Questions and answers

Extract Pages

Produces a new PDF containing only the pages you choose, either by typing a range or by tapping thumbnails. Bookmarks that point at the kept pages travel with the extract.

Select the pages, name the output if you want a pattern, and download. A range like 1-3,5,8- is accepted, and the source file stays as it was. If you need every page as its own document, use Split instead.

Open Extract Pages Read the full guide Questions and answers

Delete Pages

Removes pages from a copy of the document. The pages you keep are copied whole, and bookmarks pointing at them come along unless you tick the discard box.

Pick the pages to remove by thumbnail or range, then download. Deletion here affects the copy only; the upload is never modified. For a document that should keep only a few pages, extracting them is usually the shorter route.

Open Delete Pages Read the full guide Questions and answers

Split every N pages

Breaks a long document into equal chunks of N pages — the quickest way to turn one statement, invoice run or form batch into one file per item.

Set the number of pages per file and download the ZIP. A document that is not an exact multiple of N leaves a shorter final file, not a padded one. Naming works the same as the range splitter: [BASENAME]-[CURRENTPAGE] labels each part by its first page.

Open Split every N pages Read the full guide Questions and answers

Split by size

Splits a PDF into the smallest number of files that each stay under a size you set, which is what an email or portal limit actually asks for.

Enter the maximum size per file in kilobytes and download the ZIP. Because pages differ in weight, parts will not be identical in page count — only in staying under the ceiling. Large scanned pages may never fit a very small limit; compress the PDF first, then split.

Open Split by size Read the full guide Questions and answers

Split by text

Starts a new document every time the text at the top of a page changes. Statements, invoices and reports that repeat a heading per section separate themselves.

Give the leading words the sections share, and adjust the page area if the heading does not sit where the tool looks by default. Run it on a text-based PDF: a scan has no text to match until you run OCR.

Open Split by text Read the full guide Questions and answers

Split in half

Cuts two-page spreads into single pages: a scanned book spread, an A3 sheet that should read as two A4 pages, or a form printed two-up. The cut follows the page's own shape unless you force a direction.

Choose vertical or horizontal (or leave it on auto), set the split position if the fold is off-centre, and let the tool skip pages that are already single — the cover and title pages are excluded automatically by default. Tick the booklet option when the scan arrived in booklet order (12, 1, 2, 11 …) so the output is re-paginated in reading order.

Open Split in half Read the full guide Questions and answers

Rotate

Turns pages by 90, 180 or 270 degrees and saves the orientation into the file, so every viewer and printer agrees.

Choose the angle and either all pages or a range. Rotation is written permanently to the new file, which is what you want for a landscape scan in a portrait document. If pages also need reordering, do both in Organize.

Open Rotate Read the full guide Questions and answers

Crop

Trims margins or sets an explicit visible area — the same box on every page, mirrored boxes on odd and even pages, or a different box per page. Auto-trim can find the content for you.

Drag the crop box on the preview, then choose whether it applies to every page, odd and even pages, or only the pages you list. Automatic trimming has two modes: one consistent box, or the largest safe trim per page. Cropping changes the visible area, not the paper size — use Resize for that.

Open Crop Read the full guide Questions and answers

Resize

Changes the paper: scale every page to a new size (A4, Letter, Legal and the rest), add margins around existing content, or shrink the file.

Pick what you want done, choose the target size or the margins in points, inches, centimetres or millimetres, and apply it to a page range if needed. The preview shows the result before you save, which matters when content sits close to the edge of the original.

Open Resize Read the full guide Questions and answers

N-up

Places several pages on one sheet — 2, 4, 8, 16 or 32-up — with a readable order and a sheet size you choose. It is the print-saving layout for handouts, proofs and booklets.

Choose pages per sheet, the order they fill the grid, and the sheet size, then print the result. Right-to-left order is available for Arabic and Hebrew documents. Keep the original page size when the goal is a thumbnail sheet rather than a printed hand-out.

Open N-up Read the full guide Questions and answers

Flip

Mirrors pages horizontally or vertically — the fix for artwork printed back to front, a transfer sheet, or a scan made through the back of the paper.

Choose the direction and the pages to change, then download. Text mirrors with the page, so use a page range to flip only the pages that need it. For rotation rather than reflection, use Rotate.

Open Flip Read the full guide Questions and answers

Edit & Sign

The editor family opens the document in a workspace instead of running a one-shot job: you place text, images, shapes, fields and signatures on the page, then save. Editing existing text keeps the original font, size and colour, and every font used in a document is embedded in the saved file.

Edit PDF

The full editing workspace: retype existing text in place, add text, images, stamps, shapes, whiteout and signatures, draw highlights and freehand marks, and place links or form fields. Editing an existing line keeps its font, size and colour instead of replacing it with a lookalike.

Open the PDF, click what you want to change, and use the object's own toolbar for style, size, colour and alignment. Page thumbnails handle rotation, deletion and reordering; undo covers the session. “Save” keeps a draft you can come back to, and “Save and Continue” finishes the file to the download page. The 22 bundled font families are embedded in the output, so Arabic, Tamil and Devanagari text keeps its glyphs on any machine.

Open Edit PDF Read the full guide Questions and answers

Fill & Sign

Opens the editor with the signing tools in front: draw, type or upload a signature, add date and initials, and fill the document's interactive form fields in the same pass.

Drop the PDF, drag the signature where it belongs, resize it, then fill any fields the form shows and save. A signed PDF here is a placed image or a typed signature — for a signing process with identity checks and an audit trail, use E-Sign.

Open Fill & Sign Read the full guide Questions and answers

Create Forms

Turns a flat PDF into a fillable form: text fields, multiline boxes, dropdowns, checkboxes, radio groups and signature fields, placed exactly where the printed form expects them.

Open the document in form mode, place a field, then name it and set its options; each field can be duplicated and nudged into alignment. Save the file and the fields are live for anyone who opens it in a PDF reader. To lock the answers in before sending the form on, run it through Flatten.

Open Create Forms Read the full guide Questions and answers

BETAE-Sign

Sends a PDF out for signature and collects the results in order: named signers, the fields each one must complete, and a sealed copy with a completion certificate when everyone has signed. It is one of the two account-only products.

Upload the document, add signers and place their fields, then send. Each signer receives a link to the envelope, sees only their own part of the flow, and the owner downloads the finished PDF and its certificate at the end. Pricing and the account requirement are on Plans & pricing; the retention rules for envelopes are on the Privacy Policy.

Open E-Sign Read the full guide Questions and answers

Format & Style

Watermarks, headers, numbers, stamps and metadata are the furniture of a document. Every tool here shows the page you are changing, applies the change across the page range you name, and leaves the content underneath selectable.

Watermark

Stamps a text or image watermark on the pages you name, with the position, font, size, colour, angle and opacity you choose. The tiled option repeats the mark across the page for a do-not-copy background.

Type the mark or pick an image, drag it on the preview, then set opacity and the pages it belongs on. Watermarks are drawn on top of the page content and stay readable underneath; they do not replace it. For a mark on every page of a batch, add the files and run the same settings once.

Open Watermark Read the full guide Questions and answers

Header & Footer

Adds one line of text to a header or footer position on every page, with tokens such as [PAGE_ARABIC], [PAGE_ROMAN] and [TOTAL_PAGES] so the same line numbers itself per page.

Write the line, choose one of the six positions, set the font and the starting number, and decide whether to keep the existing margins or widen them to make room. The preview shows the line on the real page, so a footer that collides with content is visible before you save.

Open Header & Footer Read the full guide Questions and answers

Page Numbers

Numbers the pages in the format and position you pick, starting from any number — the narrow version of Header & Footer when numbering is all you need.

Choose the numbering line, the position, the font and the first number, then apply it to a range if the cover sheet should stay unnumbered. Pick the bottom-centre position for the usual reader-facing footer, or bottom-right for the convention most contracts use.

Open Page Numbers Read the full guide Questions and answers

Bates Numbering

Applies Bates stamps across one document or a batch of up to 50, with a fixed digit count and separate counters for the file and the page. The sequence continues across files, which is what makes it usable for discovery sets.

Write the style line with [BATES_NUMBER], [FILE_NUMBER], [PAGE_ARABIC] and [PAGE_ROMAN], set the digits and both starting numbers, then process the batch. Check the first and last file in the download: the counters should climb without a gap. For a single court-ready copy, Page Numbers is lighter.

Open Bates Numbering Read the full guide Questions and answers

Grayscale

Converts colour pages to grayscale or pure black for printing, with separate choices for text and images and an option to compress the images on the way through.

Choose how text and images convert, then download. Keeping images in colour while text goes black is useful for a report that has to stay readable on a mono printer without losing a chart. The conversion runs on the server's native PDF engine, so it is available whenever that engine is installed — the tool page says so if it is not.

Open Grayscale Read the full guide Questions and answers

Deskew

Straightens tilted scans, page by page, either by measuring the skew or applying an angle you supply. Straight pages make OCR sharper and printed copies square.

Leave the angle blank to detect it per page, or type a fixed angle when the whole scan leans the same way. The “strongly skewed only” option protects pages that are intentionally angled. Deskew before OCR on a crooked scan — recognition accuracy depends on straight baselines.

Open Deskew Read the full guide Questions and answers

Edit Metadata

Edits the document properties a reader sees in their PDF viewer: title, author, subject, keywords, creator, producer, creation and modification dates, plus custom fields.

Fill the fields you care about, add any custom pairs, and save. “Remove all metadata” strips the lot when a file must travel clean. This is the field set search engines and document managers read, so fixing the title here is worth doing before publishing a PDF on a site.

Open Edit Metadata Read the full guide Questions and answers

Create Bookmarks

Builds the navigation outline: one bookmark title per line, each pointing at a page, with an optional pattern that detects headings and creates the tree for you.

Type the titles in page order, or let the auto-detect pattern match headings such as “Chapter 3”, then choose whether to replace the existing outline or append to it. Bookmarks are what Split by bookmarks reads later, so a clean outline pays for itself.

Open Create Bookmarks Read the full guide Questions and answers

Remove Annotations

Removes highlights, underlines, strike-outs, comments, stamps and other annotations in one pass — the clean-up step after a review round.

Name the annotation types to remove (comma separated) or leave the box blank to take them all, and limit the job to a page range if only part of the document was marked up. The page content itself is not touched, so text that was highlighted stays as text.

Open Remove Annotations Read the full guide Questions and answers

Extract Images

Pulls the images out of a PDF as separate files, or renders whole pages as images at a resolution you choose. JPG and PNG are available, and the batch arrives as a ZIP.

Choose images or whole pages, pick the format and (for pages) the DPI, then download the ZIP. Extracting single images keeps the original pixels; rendering a page is the right choice when the artwork is vector or the layout matters more than the source image.

Open Extract Images Read the full guide Questions and answers

Optimize & Repair

Compression decides the trade between size and sharpness; repair rebuilds a damaged file; flattening fixes the state of a form so it prints the same everywhere. All three write a new PDF and hand back the original unchanged.

Compress

Shrinks a PDF by re-encoding its images at the quality and resolution you choose, dropping multimedia and optionally optimising embedded fonts. Text stays text — only pixels are traded.

Start at Medium; move up to Good or Best if thin lines and small type start to blur, and down to a lower resolution if the file must fit a hard limit. The sharpest saving usually comes from the image resolution, not the quality slider. Compress the finished file, not the sources — and compare the download side by side before you send it.

Open Compress Read the full guide Questions and answers

Repair

Rebuilds a PDF that will not open: a broken cross-reference table, a truncated download or a file damaged by a failed save is reconstructed page by page into a new, readable document.

Upload the damaged file and download the rebuilt copy. Recovery works from whatever valid objects remain, so pages that were never written cannot come back. Keep the original alongside the repair until you have checked the page count and the last page.

Open Repair Read the full guide Questions and answers

Flatten

Fixes a document's state so it prints and shares the same everywhere: either only the form fields become part of the page, or the whole document is rendered flat at a resolution you pick.

Choose “only form fields” to keep the PDF small, editable in a design tool and searchable, or “all content” to rasterise the pages for a scan-like result at 150–300 DPI. Flatten after a form is filled and before it is filed — a flattened form can no longer be changed.

Open Flatten Read the full guide Questions and answers

Security

Protection adds a password and a permission set; unlocking removes one you already know; redaction destroys content rather than covering it. The controls these tools rely on are described on the Security page, and what is stored (and for how long) is on the Privacy Policy.

Redact

Removes content for good rather than covering it: anything under a redaction mark is destroyed in the saved file, not hidden behind a black box. Smart detection finds cards, emails, phone numbers, IDs, IBANs and labelled names for review before you commit.

Draw over what must go, or run Smart detect and check each mark it proposes, then apply. The output is a new file, and the original still holds the data — delete it if the point was to remove it. Redact is also a paid API route (POST /v1/redact-pdf); key handling and credit costs are on Plans & pricing, and the storage rules on the Privacy Policy.

Open Redact Read the full guide Questions and answers

Protect

Locks a PDF with a password and a permission set: printing, copying, editing, commenting, form filling and page operations can each be allowed or refused, and a separate owner password controls those permissions.

Set the open password, choose AES-256 unless an old reader demands otherwise, tick the permissions the recipient needs, and download. There is no recovery for a lost open password — store it before you send. The encryption model and what the server can see are covered on the Security page.

Open Protect Read the full guide Questions and answers

Unlock

Removes a password you already know, or strips the restriction flags from a document that opens but will not print or copy.

Enter the current password and download the unlocked copy. This is a tool for documents you own or are authorised to change — the conditions are in the Terms & Conditions. If the password is genuinely unknown, this is not a recovery service.

Open Unlock Read the full guide Questions and answers

Convert from PDF

Converting from PDF has one unavoidable decision: keep the page looking exactly as it did, or keep the text editable. The tools below say which they do, and each one names the format it writes so you can pick before you upload.

PDF to JPG

Renders PDF pages as images: JPG, PNG or TIFF, at 75 to 600 DPI, in colour, grayscale or black and white. TIFF can also write one multi-page file instead of a set.

Pick the format and resolution, then download the ZIP for a batch or the single image for a one-page file. 150 DPI suits screens and previews, 300 DPI suits print. The name pattern labels each image by page, so a long document stays in order when the files land in one folder.

Open PDF to JPG Read the full guide Questions and answers

PDF to Text

Copies the selectable text out of a PDF into a plain text file, page after page, keeping the reading order the PDF declares.

Upload and download the .txt — no settings, no formatting decisions. If the file returns almost nothing, the pages are images: run OCR first, then extract. When the destination is a spreadsheet or a Word document, the dedicated converter keeps more structure.

Open PDF to Text Read the full guide Questions and answers

PDF to Word

Converts a PDF into an editable Word document. “Keep layout” positions text boxes and images where they sat on the page; “Optimise for legibility” flows the text for easy re-editing.

Choose the mode for what happens next: keep layout for a form or a signed page you must not disturb, legibility for a report you intend to rewrite. Check tables and columns in Word after conversion — that is where the two modes differ most. The output is .docx.

Open PDF to Word Read the full guide Questions and answers

PDF to Excel

Finds the tables on each page and writes them into Excel or CSV, ready to sort and calculate. Three modes cover automated detection, a styled layout, and tables-only output.

Choose the mode, decide whether every table belongs in one sheet, and pick .xlsx or .csv, then download. Ruled and lightly formatted tables convert best; a scan needs OCR before any converter can read it.

Open PDF to Excel Read the full guide Questions and answers

PDF to PowerPoint

Turns each PDF page into a PowerPoint slide, keeping the page as the visual content of the slide so a deck can be annotated, reordered or presented.

Upload the PDF and download the .pptx, then open it in PowerPoint or Keynote and add text boxes on top of the page images. It is the fastest route from a designed document to a slide deck; for a deck that must be edited as text, rebuild the slides from the source.

Open PDF to PowerPoint Read the full guide Questions and answers

Convert to PDF

Documents, images and web pages all arrive with their own idea of a page. These converters carry that layout into the PDF you download, and each offers a page size and margin so the result prints the way you expect.

JPG to PDF

Combines photos and scans into one PDF, one image per page, in the order you arrange. Page size, orientation and margin are yours to set, and “fit to image” keeps the original proportions.

Drop the images, drag them into order, rotate any that are sideways, then choose the page size and margin. A receipt photographed on a phone is usually best as A4 portrait with a small margin. Keep the files in one PDF for a document; export them one per file when each image is its own record.

Open JPG to PDF Read the full guide Questions and answers

Word to PDF

Converts Word, Excel, PowerPoint and OpenDocument files into PDF with their layout, fonts and page breaks carried across by a real office engine rather than a text scrape.

Upload the document and download the PDF. Check the page count against the original: a font the server does not have is the usual reason a line reflows. For a PDF with headers, numbers or a watermark added, run it through Header & Footer afterwards.

Open Word to PDF Read the full guide Questions and answers

HTML to PDF

Turns a web page or a block of HTML into a PDF, with a viewport width, a page size and a choice between one long page and paginated output. Ad blocking, overlay removal and print stylesheets are optional.

Paste the markup or list the addresses (one per line), pick the screen width that should be simulated, then convert. Use the print stylesheet when the site has one — that is the layout its author intended for paper. Long pages often read better as paginated A4 than as one continuous sheet.

Open HTML to PDF Read the full guide Questions and answers

Scans

A scan is a photograph of a page: sharp to look at, empty to a search engine. OCR puts a real text layer behind the picture, and Rename reads a document's own first lines to name the file, so a folder of scans stops being a folder of numbers.

OCR

Adds a real text layer behind the images of a scanned PDF, so the document becomes searchable, selectable and copyable while looking exactly the same. Recognition runs in the browser by default.

Choose the document language, then run it and download the searchable PDF; the standard engine needs no install, and the high-accuracy engine switches to the server's Paddle models when they are available on that deployment. Deskew a crooked scan first with Deskew, and check a page of proper nouns afterwards — every OCR engine guesses at those.

Open OCR Read the full guide Questions and answers

Rename

Names the file from its own contents: the first lines of text on the first page become the name, following a pattern of [TEXT1], [TEXT2] and [BASENAME].

Open the file, check the text the tool reads, and arrange the pattern — [TEXT2]-[TEXT1] when the date comes before the title. A scan has no text until it is OCR'd, so run OCR first if the pattern comes out empty.

Open Rename Read the full guide Questions and answers

Automate

Workflows chains the one-shot tools into a pipeline you can run again on the next file. LegalWorkflow is the specialised product for agreements written on stamp paper, and it is account-based — see Plans & pricing.

BETAWorkflows

Chains the one-shot tools into a pipeline and runs it on a document in a single pass — rotate, crop, resize, n-up, flip, grayscale, deskew, watermark, header and footer, page numbers, Bates, metadata, bookmarks, annotation removal, compress, repair, flatten, protect and unlock.

Write one step per line, either the tool name alone or with settings (name:key=value,...), then run the file through it. Steps execute in the order they appear, so put repair before compress and protect last. Save the pipeline when the same job arrives every week — the point of a workflow is that the next file needs no decisions.

Open Workflows Read the full guide Questions and answers

BETALegalWorkflow

The stamp-paper product: open a purchased e-stamp PDF, a photo of your printed stamp sheet or a printable template, then write the agreement directly on the sheet with scanner clean-up, a guided writing box, saved templates and a print guide.

Open the stamp paper, straighten the photo if you scanned it, and write in the editor; saved templates keep the clauses you reuse. LegalWorkflow is one of the two account-only products — pricing is on Plans & pricing, and the storage rules for templates and stamp files are on the Privacy Policy.

Open LegalWorkflow Read the full guide Questions and answers

Policies & help

The rules that apply to every tool above are written down once, on these pages.

  • Help centre — the workflow questions: picking a tool, opening a file, finding the result.
  • FAQ — one quick answer per tool, plus the essentials about limits and accounts.
  • Terms & Conditions — what you may process and what you must own.
  • Privacy Policy — what is stored and for how long (72 hours for free-tool files).
  • Security — encryption in transit, the temp store and password handling.

Missing a setting or an answer? The support inbox takes corrections.